Details for Year-End Procedures are outlined on this page.  From here, you will have abilities including the following:

• Setting deadline date for when instruments should be collected by
• Setting deadline date for when a teacher should take an inventory by
• Setting Inventory Return Policy for students who are remaining in the same building (ie. 7th graders becoming 8th graders).
• Setting Inventory Return Policy for students who are going to a new building (ie. 8th graders becoming 9th graders).
• These dates and selections are important because those procedures should be completed before the annual roll-over takes place.
• Teachers will be notified via email of these dates. You will be able to view and edit the text of the email before it is actually delivered to your staff.
• You can also see, at the bottom of the page, details about instruments that are still assigned by your teachers. Please see the image on the next page for a bit of explanation.
• For students leaving the building (ie. Going from Middle School to High School, or those graduating High School), any leftover fundraising balance will be automatically transferred to the Ensemble General Fund. Teachers do have the ability to transfer money from one student to another in the case of younger siblings or good friends.

Here, you can see that of the 11 instruments that are still assigned in the “Elementary One” building, 7 of those are to sixth graders.  Furthermore, 52 instruments have not been inventoried (scanned or checked off) in the past 100 days.  Depending on the settings that you established, those 7 or 11 instruments may or may not be automatically ‘returned’ by Da Capo Inventory when you perform the roll-over.  You may wish to double check with your teachers about ensuring that all instruments have been collected, as once the rollover is complete (in about a tenth of a second), all instruments may be marked as returned.