Library Documentation

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Import Library Materials

  1. Download the Excel File Template from the Library Import page of DaCapoInventory.com
  2. Do not change the order of the columns in the Template. Do not delete row 1 or 2 of the template. Your data will begin on Row 3.
  3. Either type in library materials into the spreadsheet by hand, or copy them over from any other data source that you might have.
  4. Requirements:
    1. Library Type [required] = Band, Marching Band, Jazz Band, Orchestra, Full Orchestra, String Orchestra, Choral, or any other category you wish. Limit of 20 characters.
    2. District or Building ID Number [optional] = If you use a numbering system or Bar Codes for your library materials, you may enter that number here.
    3. Title (Required)
    4. Composer
    5. Arranger
    6. Level in State Catalog (ie. NYSSMA Level 2 = 2)
    7. Notes
      1. Date Performed (19-20 Winter or 19-20 Spring)
      2. Missing Score
      3. Difficult Clarinet Solo
      4. Or anything else you’d like to remember or share with your colleagues
    8. Date Purchased (4/1/2019 – OR – Just the year – 2019)
    9. Perceived Difficulty
    10. Complete Set
    11. Is the piece in SmartMusic? Y or N
    12. Genre (March, Overture, Ballad, Pop, etc.)
    13. Voicing (SA, SSA, SAB, SATB, etc.)
  5. Navigate to the Upload Library screen in Da Capo Inventory
  6. Select ‘Choose File’ and choose the Excel file that you have been compiling. Click ‘Upload Excel File’. You will be shown a preview of a couple of columns of library data. If this data looks correct, click the ‘Step 2’ button to proceed to Step 2.
  7. If there are no apparent errors, please choose a Building from the list of buildings and click the “Import Library to Da Capo” button. If there are any errors after this step, please read them carefully, as some library items may have to be manually added.
  8. You may now view and manage your library items through the various functions in Da Capo Inventory!