Lesson Scheduling and Tracking Documentation

Lesson Settings and a narrative for teachers

Lesson Groups

Lesson Days

Lesson Calendar Setup

Lesson Periods

Run Schedule and Print Cards

Record Lesson Attendance and Notes

Click on any of the pages in the ‘Lessons’ menu and click ‘Lesson Settings’ near the top right of your screen

Answer the questions that show up in the various sections of this page.

1. Does your pull-out lesson schedule rotate?
2. How many 'days' would you like to schedule your lessons over? In my experience, most programs use a 5 day rotation - hoping that students get a weekly lesson. Some programs use a 6 day rotation in an effort to squeeze in extra groups.
3. Would you like Da Capo Inventory to take into account A/B/X days while creating your schedule?
4. Rotate through scheduled days off?

QR Codes on Lesson Cards

You have the ability to create content that your students can view by scanning the QR code printed on their Da Capo-Generated lesson card

General thoughts for Elementary Teachers

In my experience with rotating schedules in the Elementary setting:

• Some schools have fixed schedules. This means that Baritones are always on Mondays 1st period, Trombones are always Monday 2nd period, etc. If you teach in multiple buildings, I recommend that you set both of your buildings to ‘Non Rotating’ ‘Five Day’ schedules. While in your ‘Building One’ profile, set your ‘Lesson Days’ up by dragging your groups to Monday and Tuesday. While in your ‘Building Two’ profile, set your ‘Lesson Days’ up by dragging your groups to Thursday and Friday.
• Some schools have rotating schedules. There are generally two ways that Da Capo Inventory can create a rotating schedule:
  • Rotate through various periods while keeping ‘Monday students’ always on ‘Monday’. This would be ideal if you did not have the same amount of teaching periods on each day.
  • Rotate through various periods while rotating through scheduled days off. This means that when Rosh Hashanah, Yom Kippur, or Columbus Day come around, the ‘Monday students’ would then come to their lesson on Tuesday. With this sort of setup, it is important to have enough teaching periods on each day to fulfill the requirements for any given day (ie. if you have 4 lesson periods on some of your teaching days and only 3 available periods on a given day, this particular plan will not work.)

General thoughts for Secondary Teachers

Through having conversations with secondary teachers, I’ve learned a bit more about various requirements.

A significant change was added in August 2022 to the A/B/X rotating schedule plan. The rotating is now set to rotate across days automatically. For example, if you generally run a schedule that resembles the one below, Da Capo Inventory can create such a rotating schedule for you.

<aside> 💡 Another benefit for teachers who use the A/B/X schedule: If the A/B days change in the middle of the year, you can have Da Capo Inventory recalculate the A/B days in an instant and print out new lesson cards.

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Notice how each group in this teacher’s schedule rotates through all of the A and B day offerings.