<aside> 💡 Importing Students is generally handled by your department leadership with the assistance of Da Capo Web Development LLC Support. It is extremely important that the actual Student ID numbers from your student information system are used during the upload.

From year to year, the students are automatically moved to the next grade level (by your district leadership), and only the beginner students will be uploaded

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Enrollment Documentation

Manage Enrollment, Email Families, Print Contracts

Modify Student Details

Save copies of student adjudication sheets

Program Enrollment

Add Student

Parent Portal

Import Students

Importing Students into Da Capo Inventory

1. Download the Excel File Template from the Student Import page of DaCapoInventory.com
2. Do not change the order of the columns in the Template. Do not delete row 1 or 2 of the template. Your data will begin on Row 3.
3. Obtain a spreadsheet containing the following information from your school building’s Main Office:
   1. Student ID Number (Required) *Must be unique for each student in your district
   2. Student First Name (Required)
   3. Student Last Name (Required)
   4. Grade Level (Required)
4. Copy and paste the information that you receive from your Main Office into the proper columns in the template that you downloaded in Step 1.
5. Add extra enrollment information into the Band, Orchestra, Chorus/Guitar, or Marching Uniforms column.
   1. If you type ANYTHING into those particular fields, the student will show up as ‘Enrolled’ for that subject area.
   2. For example, if the student is enrolled in Band, you can type: Band or B or 1 or Yes or … Anything into the Band column, and the student will show up as ‘Enrolled’ in Band.
   3. You can enroll the same student in multiple ‘programs’ (ie. Band and General Music).
6. If your district’s leader allows you to use the Parent Contact portion of this program, you are free to include that information in the template that you are preparing to upload. This information can also be manually added at a later date from within DaCapoInventory.com.
7. Navigate to the Upload Students screen in Da Capo Inventory
8. Select ‘Choose File’ and choose the Excel file that you have been compiling. Click ‘Upload Excel File’. You will be shown a preview of a couple of columns of student data. If this data looks correct, click the ‘Step 2’ button to proceed to Step 2.
9. If there are no apparent errors, please choose a Building from the list of buildings and click the “Import Students to Da Capo” button. If there are any errors after this step, please read them carefully, as some students may have to be manually added.
10. You may now manage your enrollment through the various enrollment functions in Da Capo Inventory!